Race Day Schedule
Safety: 7:00 - 8:30 a.m.
Registration: 7:30 - 8:30
Pit Meeting: 8:45
Fueling: Participants are to provide their own fuel. WQMA officials will purchase gasoline from the above location
on race morning for calibrating the fuel testing equipment. All participants are subject to fuel testing as determined by the Tech Director. Due to ever changing
gasoline formulations, WQMA recommends that participants only use fuel purchased on race morning. For all WQMA Club Races we use mid-grade gasoline sold by:
13885 Frylands Blvd., Monroe, WA.
(1/2 mile west of the track).
Please note: QMA badges will be required in the hot chute at all club races (and region races). Persons without badges will be required to prove membership, or will be asked to stand outside the hot chute.
Facility opens at 7:00 am. No car will be started before 8:00 AM per our license agreement.
Saturday and Sunday races start at the same time:
Safety: 7:00 AM - 8:30 AM
Sign-ins: 7:30 AM - 8:30 AM
Pit meeting: 8:45 AM
Racing commences immediately following the pit/driver meetings.
At the discretion of Safety Director and Treasurer, sign-ins for Sunday Events may also be opened on Saturday. Regardless of time in position or draw number, late sign-ins will automatically be slotted to the rear of their first race, or to the front of the qualifying order.
QMA badges will be required in the hot chute at all races (including region races). Persons without badges will be required to prove membership or will be asked to stand outside the hot chute with the other spectators.
Event memberships must be pre-arranged with club prior to scheduled event. At the discretion of the WQMA Novice Committee, we reserve the right to decline event memberships for anyone who does not meet our club’s requirements.
WQMA minimum requirements for Event Membership:
- Certified birth certificate.
- Documentation of QMA Novice training program completion.
Single Event Regular Membership Fee………………..$40(*)
Single Event Alternate Handler Fee…………………....$20(*)
(*) Regular pit fees still apply.
Follow QMA National Work Rule.
With the exception of the rules established within this document as agreed upon by the club, WQMA racing rules will follow those rules as established in the national rule book. In addition, national guidelines established for scoring procedures, flagging and judging will be utilized. QMA badges and wristbands received at sign in will be worn in the hot chute area. You may be asked to leave if you do not have the badge with you.
Code of Conduct
Per the WQMA By-Laws, Article 4 Removal Penalties and QMA Code of Conduct will be enforced at all events.
The WQMA facility is a public venue attended by guests on a regular basis. Positive behavior is an important part of participating in the racing events. In addition to the QMA Code of Conduct guidelines, any handler whose behavior continues to be out of line after a warning by the race director or club president can be immediately removed from all racing and paved surfaces for the remainder for the event. The elected Race Director or Club President shall have final say in these matters.
Fees listed are for WQMA events only. For Region and National events, please see their formats.
All 2017 WQMA Club Points Series Races....................$20(*) per car
All 2017 WQMA Non-Points Races……………………...$10 per car
(*) Skip Chapman Novice Sign in subsidy shall apply to first three scheduled races. Pit fee shall be reduced to $10 per car for all WQMA Novice registrations.
Beginning with the second occurrence in the year, repeated late sign-ins will be charged an additional $40 per car signed in late.
Transponders can be rented for a fee of $5 per driver per event ($5 for a race event, whether 1 day or more), and $10 for the weekend of a double header. Failure to return the transponder at the end of the race event will result in a fine of $10 (if the transponder is not returned in time to charge for the next race event). Each event date that the transponder is not returned by will increase the fine in $10 increments. If a transponder is not returned at the end of a race season, the fine will be the cost to replace the transponder plus any fines accumulated. Fines must be paid before eligibility to sign in at the next WQMA event.
If you are unable to judge a race you must find a replacement. There must be a minimum of one (1) judge on the stand for before cars are pushed off; all judges must be present prior for the start of the race. If the judges are not present the Race Director will call for a red flag and the race will not begin until all judges are present. The judge’s responsibility ends when the last car passes scales. Judging procedures will follow QMA rulebook guidelines.
All corner workers will be in their respective corners, coinciding with the numbers on the racecars prior to the start of the race. At the discretion of the Race Director, for Novice races two corner workers are required in each corner, for all other classes, one per corner. If corner workers are not present it is the discretion of the Race Director to red flag the race until corner workers are present. Corner workers cannot be taking pictures/video.
WQMA will use transponders and computer scoring at all club race events. There will be at least three scorers in the tower in addition to the computer scoring system, with the computer being the backup. Timing in will be done with transponders on qualifying dates.
The order of the classes and divisions will follow the racing order defined below; however, the Race Director may change the race schedule, at his discretion, due to inclement weather or time constraints.
- Jr. Novice
- Sr. Novice
- Jr. Honda
- Sr. Honda
- Heavy Honda
- Lt. 160
- Heavy 160
- Jr. Animal
- Sr. Animal
- Heavy Animal
- Jr. Stock
- B Class
- Lt. World Formula
- Heavy World Formula
- AA Class
There will be no warm up period. Drivers will line up in order in the pits, and starts will be hot out of the chute.
Race Time Limits
All races will have a maximum time limit of 15 minutes per Heat race and 20 minutes per Main. This time begins when the flagger throws the initial racing green flag. Clock will stop during red flag conditions.
Race on Track Called for Time
When time is up, per the tower, the race will finish on the next incident flag or at the checkered flag. If an incident occurs that brings out the yellow or red flag, the field will be lined up in re-start order and that will be the finish of the race signified by the waving of the yellow and checkered flags together.
Race on Track Called for Rain
Races on the racing surface called for rain will move the cars to the hot chute or staging area as directed by the race director, cars will remain there until race is resumed or called. No working on cars in the hot chute during rain delay.
Rain Out of Event
For the 2017 season, there will be no makeup days for Rainouts.
It is at the discretion of the Race Director to call the race for cause. The race director will not make a final decision to cancel an event prior to 11:30 am. Rainouts are club race events that were called due to rain or other cause when no green flag was thrown for any race.
No late sign-ins will be allowed after a rain out is called. Drivers signed in will receive an “attempt to race” toward year end award eligibility.
Refunds: For the first Rainout of the season only, racing fees will be rolled forward to the following Club Race. If that race also rains out then fees are forfeited to the club.
In the event the race day is delayed, the race director will have the authority to alter the number of laps to best fit in all the races.
If car count for any given Club race day (excluding state and region events) is 51 cars or more, 1 set of heats (or qualifying) and 1 set of mains will be run. If the car count is 50 cars or less, 2 sets of heats (or qualifying and heat) and 1 set of mains will be run. The format (qualifying or heats) of each race event is determined by the season’s published schedule.
Track records will be open at all events with qualifying format. On qualifying days; up to 5 warm up laps will be allowed, along with three laps on the clock. Track records will be timed utilizing the WQMA computer scoring system. In the event that there is a scoring or timing malfunction while a car is on the track for qualifying that prevents the car from accurately being timed during the prescribed number of laps, the car will be black flagged and brought into the hot chute. Timing of other cars in class may continue while timing issue is addressed. The car in the hot chute will be released at the discretion of the Race Director. The car will then be sent out again to start their 5 warm up and 3 laps on the clock
Points – Moving up
Drivers advancing from one division to another, within the same engine class, may be able to take part in the new division’s point series. With regard to points, move ups are:
- drivers moving from novice to a competitive class (Novice to Jr. Honda or Sr. Honda)
- drivers moving from one division to another within the same engine class (examples: Jr. Animal to Sr. Animal, Jr. 160 to Lt. 160, Jr. 160 to Hvy. 160).
NOT considered a move up: Moving from one CLASS to another (such as: Jr. Novice to Jr. Animal, Jr. Honda to Lt. 160 or Sr. Stock to Lt. Mod) will not be considered a move up: the driver will enter the new class with 0 points.
In order to be eligible, drivers must move by the start of the 4th race of the series. If a driver moves up after the 4th race in the series, they will start with 0 points in the new class. Only one move per series allowed, and it must be at the beginning of a race event.
When a driver moves up, he will enter the new division with 1 point less than the driver with the lowest point total in the new division, who has run the same number of races.
Throw Out Race
There will be one throw out race for the 2017 season (per driver, per class). Each competitor will throw out their lowest daily points total in each class; it must be a day that other competitors scored points in that division. You cannot throw out a race in which you receive 0 points due to a Flagrant Unsportsmanlike Conduct disqualification or a Technical DQ at teardown.
A driver does not need to sign in to qualify for a throw-out race. A missed race (in a class where other competitors scored points on that race date) will automatically be used as the throw-out race for a class.
Move ups: If the driver moves up and missed a race in the old division, they will not be allowed another throw-out race in the new division. If a move up received a Flagrant Unsportsmanlike Conduct disqualification or a Technical DQ at teardown in the old division, then they will start the new division with 0 points.
Points are awarded to driver, not the car.
For heat and qualifying point tables, please see the end of the document.
YOU WILL ONLY RECEIVE POINTS FOR THE HIGHEST MAIN THAT YOU QUALIFY FOR.
If two or more cars are disabled together and are unable to continue, the points will be added together and divided between them equally unless one of the cars receives a call for that incident in which case they will then be scored as the next car behind the others in that incident.
Flagrant black flags will be captured on scoring sheet by tower and receive no points for that race. Technical DQ's at tear down will receive no points for the entire event but will still receive credit for year-end awards. All other DQ's will result in last place points for that race. If more than one driver is disqualified in a race, then both drivers will receive last place points. For example, if two drivers are DQ'd in a race with ten cars, then both drivers would receive points for 10th place. No driver would receive 9th place points.
Only the divisions who have completed the A Mains will receive points for the event. **In the event of a tie for places at the end of the series, two equal places will be awarded. (Ex. tie for 1st there will be 2 - 1st place awards given, and the next best finisher would receive third place). Rollover awards will be given only if the rollover occurred during a race (warm-ups and practice do not count).
Drivers who score DNS (Did Not Start) or DNF (Did Not Finish) as the result of a crash, third chargeable DOT, or any other instance identified as a DNF under QMA rules in a race will receive points according to when they drop out in relation to other drivers and will be slotted into their main based off finishing position.
DNA (Did Not Attempt) means that the qualified car was not started or pushed out from the staging area onto the track for the race. A DNA for heat races or qualifying will not receive any points. DNA in the main event will receive last place points, but only if the driver attempted to race/ qualify for that event.
Novice Class is NOT racing for points or championships. Their attendance is logged for year-end participation awards.
Awards For Points Races (trophies given unless otherwise stated)
A-Main Events: 1st, 2nd, 3rd, and 4th PlaceAny awards for non-points races to be determined by the board.
B-Main Events: 1st & 2nd Place; Ribbon for 3rd & 4th
C & Lower Mains: 1st; Ribbon for 2nd, 3rd & 4th
Drivers signed in by close of registration will receive 20 points towards the race day total.
Year End Awards
For a driver to qualify for year-end awards he must attempt to race 50% of the scheduled races in the class’s point series.
For a division to qualify for year-end awards, that division must attempt to race at least 50% of the scheduled race events. There must be a minimum of 2 cars in the division for 50% of the races to qualify for year-end awards.
An “attempt to race” for an event shall be defined by either of the following scenarios:
- Car signed in and scored something other than a “DNA” for qualifying, or a heat, or a main. See definition of “DNA” under Points System.
- Car signed in and event was called on account of rain or other cause. See Rain Out of Event.
Eligibility for year-end participation awards will be defined as signing in for 50% of club races available to you as a WQMA member.
Year-end trophies and jackets will be awarded to the top four competitors in each division.
All participants in all 2017 WQMA race events will be required to run a Dunlop QMA tire on the right front and on the right rear. If a car is spotted in staging with the wrong brand and or compound tire, they will be required to change to the allowed tire brand and compound before being allowed to enter the track. If a car finishes a race with the wrong brand or compound tire, then they will be DQ’d at scales and receive zero points for that race. All other QMA rules pertaining to tires apply. Junior Novice and Senior Novice are not required to run the Dunlop QMA tires.
At all 2017 WQMA race events all cars will be required to start their A Main event with the same right side tires that they ran during their respective heat race. For qualifying events, all cars will be required to start the A Main event with the same right side tires that they qualified with. The WQMA Tech Director and WQMA board will implement a system for marking tires at the conclusion of each heat race or qualifying session to ensure that A Main feature participants are using the same tire that was used for heat races and/or time trials. Allowances for a replacement tire can be made with prior Race Director approval in cases where a tire becomes inadvertently damaged beyond use. The replacement tire must also be a previously marked tire. Penalty for racing the A Main without the required marked tire will be considered a DQ at scales and receive last place points for that race.
Fuel will be tested periodically at the discretion of the tech director. Mid-grade fuel must be purchased at the Shell station, at 13885 Fryelands Blvd. Monroe, WA 98272 (1/2 mile west of track on Hwy. 2, across highway and railroad from AM/PM), on all club race dates, points races or not, whether it is heat races or qualifying format. Selected station and grade shall be posted on the club website.
Sealing will be done per QMA procedures/rules on qualifying days immediately after each car qualifies that breaks that division's track record. Those cars required to be sealed that leave the sealing area prior to getting their car sealed will receive a “no time”. In Addition All these seals must still be in place when engine is teched.
The top 4 finishers in each A Main of all events will automatically be impounded to a specified holding area for Technical proceedings. Fuel will be checked on all cars before they are released. Tech teardowns will be done per QMA rulebook. All cars in impound must remain there until released by tech director; not doing so will be considered a refusal of tech. The Technical Director and one WQMA club board member will coordinate with the tower on how tech will be handled at each race. The Technical Director will draw a minimum of two divisions that will be inspected for the event in the presence of at least 1 club board member.
In addition, cars will be checked for weight and conformance with QMA rules such as nerf bars, tread width, etc., when leaving the track after qualifying/heats and main events. Do not leave scale area until you are released or you will be DQ'd.
All drivers must wear clear or amber face shields after dark, or whenever the lights are turned on. The race director shall determine specifically which race number this begins with.
REQUIRED DRIVER'S SAFETY GEAR:
• Helmet: Snell SA/SAH 2005 or SFI 24, with no cracks in face shield.
• Jacket and Pants (or full suit): SFI 3.2A/1 minimum
• Neck Collar or Hans Type collar: SFI 3.3
• Gloves: SFI 3.3/5 2 layer
• Wrist Restraints: No spec
• Shoes: No spec, just must completely cover feet
• Socks: No exposed skin when sitting in car
Points System Tables
Heats: 1 point spread per position
1st – 20
2nd – 19
3rd – 18 etc…..
Heat race line-ups to be determined by pill draw at sign-in. Driver pill draw numbers will be posted next to driver's name.Main Event: 2 point spread per position:
A-Main: 1st - 150, 2nd -148, 3rd -146, 4th -144, 5th -142, 6th -140, 7th -138 etc.
B-Main: 5th - 130, 6th -128, 7th -126, 8th -124, 9th -122, 10th -120
(Novice Classes Start at 134)
C-Main: 5th - 118, 6th -116, 7th -114, 8th -112, 9th -110, 10th -108
(Novice Classes Start at 126)
D-Main: 5th - 106, 6th -104, 7th -102, 8th -100, 9th -98, 10th -96
(Novice Classes Start at 118)
E-Main: 5th - 94, 6th -92, 7th -90, 8th -88, 9th -86, 10th -84
(Novice Classes Start at 110)
F-Main: 5th - 82, 6th -80, 7th -78, 8th -76, 9th -74, 10th -72
(Novice Classes Start at 102)
G-Main: 5th - 70, 6th -68, 7th -66, 8th -64, 9th -62, 10th -60 etc.
(Novice Classes Start at 94)
WASHINGTON QUARTER MIDGET ASSOCIATION
NAME AND PURPOSE
The name of the corporation shall be Washington Quarter Midget Association, also known as WQMA.
The purpose of the corporation is: to promote, foster and encourage the sport of quarter midget racing; to engage in any activity in connection with the display, demonstration, or exhibition of quarter midgets; to provide organized activity wherein entire families can participate together; to teach and instruct the membership in driving safety and sportsmanship; to provide supervised and regulated races wherein race cars compete.
These by-laws may be amended at the annual meeting or a special meeting of the membership. DISSOLUTION – Upon dissolution, all assets of the organization or the proceeds there from shall be donated to the Seattle Children’s Hospital and Research Foundation, federal tax ID 91-1156519, or another children’s charity that qualifies under section 501 (c)(3) of the Internal Revenue Service Code.
These by-laws dated November 4, 2016 are a revised edition of the original by-laws of the Washington Quarter Midget Association, dated November 30, 1967.
Membership in the club shall consist of those persons interested in fulfilling the purpose of the club as set forth herein: The membership of this organization shall be open to anyone who desires to become a member thereof, and to assist in furthering the purpose of the organization. No one need own a quarter midget race car in order to qualify for membership.
Regular membership may be obtained by a written application from a person over the age of 18 to the board of directors, accompanied by dues in the amount established by WQMA. Alternate Handler membership may be obtained by a written application from a person over the age of 18to the board of directors, accompanied by dues in the amount established by WQMA. Alternate Handlers do not have voting rights.
DUES - All members of the organization shall pay dues on or before October 31. Membership dues are as follows:
On or before October 31 (or new members at any time):
Regular membership with WQMA as home club: QMA national Regular dues plus $110 club dues
Regular membership with WQMA as associate club: $110 club dues
Alternate Handler membership: QMA national Alternate Handler dues
After December 31 (renewing members only):
Regular membership with WQMA as home club: QMA national Regular dues plus $125 club dues
Regular membership with WQMA as associate club: $125 club dues
Alternate Handler membership: QMA national Alternate Handler dues
The membership year is from January 1 to December 31.
A family may participate under one paid Regular membership and will be entitled to a single vote for each spouse.
All Regular members in good standing are authorized to vote at any membership or special meeting. Any person who wishes to attend a meeting of the board of directors may do so and may enter into the discussion of WQMA business if the presiding chairman of WQMA wishes to allow discussion by persons other than WQMA members. Any WQMA member in good standing may attend the board of directors meetings, and may participate in the discussion of WQMA business, but does not have the right to vote.
Member in good standing is defined as follows: any member that has paid all local and national dues, fees, fines, and has completed all duties required by the club and organization, and is not currently serving a suspension.
The racing facilities of WQMA may be used for practice by current WQMA members only or by other QMA members while a WQMA member is present.
Current WQMA members are to be given the access code to the racing facilities of WQMA. The access code is to be changed at the beginning of each membership year under the direction of the board of directors.
Member Work Rule
Except in years when WQMA hosts a Grand National Event,each membership year each family with a Regular WQMA membership must contribute a minimum of ten (10) hours of volunteer work to the club by participating in club work parties or other activities approved by the board of directors or the president. Regular members joining after May 31 must contribute a minimum of five (5) hours. These hours are for non-race day contributions above and beyond the regular volunteer jobs required to conduct race events.
During any year that WQMA is hosting a Grand National Event, the minimum required work hours will be raised to fourteen (14), ten (10) of which must be completed fourteen (14) days prior to the first day of the Grand National Event for that Regular member family to receive any club member benefits, including parking, which are related to the Grand National Event.
In lieu of the work hours, a Regular member family may satisfy the Member Work Rule requirement with a penalty fee of no less than $250 to the club that is not related to any other club fund raising efforts. A penalty paid in lieu of the work hours requirement will not qualify the member family for any club member benefits, including parking, related to a Grand National event hosted by the club.
The WQMA board of directors or the president will be responsible for declaring which activities are approved for use to satisfy the Member Work Rule requirement. The club President will designate for each approved activity a person to be responsible for tracking and reporting the hours worked to the club secretary.
QMA code of conduct will be enforced at all events. During racing events the use of intoxicants by members is strictly prohibited. Any member in the area of a scheduled event violating this rule, as observed by two or more members of the board of directors (henceforth referred to as board members), will be escorted from the event and/or suspended for a period determined by the board of directors.
Upon written notification to the board of directors from a member in good standing, anyone may be removed from membership in the organization for cause, as determined by the board of directors, by a majority vote of the members attending a special meeting. Should the number of members voting for the removal not exceed 50% of the total membership, the member so removed may call for a subsequent special meeting to reconsider his removal. Said subsequent special meeting shall be held within 30 days after it has been requested and must be preceded by notice of the meeting, which sets forth the reason for which the meeting was called. For the purpose of the subsequent special meeting, a majority vote of the members in attendance is required to sustain the removal from membership.
ANNUAL MEETING – The regular November meeting shall be considered the annual meeting. At said meeting the members shall consider reports of the affairs of the corporation, and transact such business as may be properly brought before the meeting. It is at this time that members may present and vote on additions or deletions to the by-laws.
SPECIAL MEETINGS – A special meeting of WQMA members may be convened at any time by the board of directors and shall be arranged within seven (7) days from the receipt of a requisition in writing signed by not less than ten (10) WQMA members in good standing, specifying the subject of the meeting to be convened, and notice of such special meeting shall be sent to the members no less than fourteen (14) days before the scheduled meeting.
MEMBERSHIP MEETINGS – Monthly meetings of the membership for the purpose of discussing WQMA business shall be held at such time and place as determined by the board of directors.
NOTICE OF MEETINGS – All members shall receive notice of all meetings. Notice shall be given at least seven (7) days before the date of said meeting. Email will be recognized as written notice. Optionally, telephone notification shall take place at least five (5) days before the date of said meeting. It is the responsibility of individual members to ensure that the club secretary has current phone number, email address, and mailing address for the purpose of meeting notification.
REGULAR BOARD MEETINGS – Regular meetings of the board of directors shall be held each month at such time and place as designated by the president.
SPECIAL BOARD MEETINGS – Special meetings of the board of directors for any purpose shall be called at any time by the president or by the secretary, upon the order of any two board members. Each and every director must be notified of any special board meeting. If there are decisions to be made by the board of directors between scheduled meetings, they may be made via email and will be recorded in the record of meeting minutes.
REMOVAL OF DIRECTORS – Any director may be removed from office at any time for cause by a majority vote of the members attending a special meeting. Should the number of members voting for the removal not exceed 50% of the total membership, the board member so removed may call for a subsequent special meeting to reconsider his removal. Said subsequent election shall be held within 30 days after it has been requested and must be preceded by notice of the meeting which sets forth the reason for which the meeting was called. For the purpose of the subsequent meeting, a majority vote of the members in attendance is required to sustain the removal from the board of directors.
QUORUM – Board of Directors: a minimum of five (5) board members shall be present for the transaction of any business of the organization at any regular or special board meeting.
QUORUM – Membership: A minimum of five (5) non-board Regular and three (3) board members shall constitute a quorum, unless otherwise specified.
PARLIMENTARY AUTHORITY - The rules contained in Robert’s Rules of Order shall be used as a reference for the society in all cases to which they are applicable and in which they are not inconsistent with the by-laws of this organization.
All members of WQMA and their families will abide by the by-laws of this corporation.
This organization will subscribe to Quarter Midgets of America, Inc. and will abide by the rules and regulations therein.
All the rules and regulations governing the conduct of races and of racing personnel, and the specifications which must be met before a car may qualify for quarter midget racing, shall be as directed by QMA and as adopted and amended by the board of directors; provided, however, that such adoption and amendment be ratified by the membership at large.
The fiscal year shall be from November 1 through October 31.
A review of WQMA financial records will be conducted in October of each year by a committee consisting of two (2) board members and two (2) Regular WQMA members who are not on the board of directors. The Treasurer will not be on this committee but must be available in person, by phone, or by video to answer questions. This committee will report its findings at the annual meeting.
WQMA will adopt an annual operating budget of income and expense no later than December 31.
BOARD OF DIRECTORS
All business and affairs of the corporation shall be controlled by the board of directors. The board has the authority to appoint any committee to be made up of members of the corporation who are not directors, but each committee must include at least one director in its membership.
The nomination of members for a position on the board of directors shall open at the September business meeting. The number of directors of this corporation shall be established at nine. The ninth position will be filled by the last president prior to the election of new officers at the October membership meeting. At the time of election, each board of director candidate shall be a member in good standing, having already met all financial and volunteer obligations for the current membership year, and shall have renewed his Regular membership for the following membership year.
Elections will be conducted by issuing to and collecting from each voting member one ballot at the October membership meeting. The President will select three (3) persons from the members present to serve as the tellers committee. The tellers committee will distribute, collect, and verify the ballots. The committee will select a chairperson who will oversee and confirm the counting of the votes cast for each position. The chairperson will prepare a written Tellers Committee Report of the election results to include the number of votes cast for each position and the number of votes received by each candidate. The chairperson will announce the names of the newly elected board members to the membership prior to the end of the meeting. The Tellers Committee Report will be given to the Secretary for placement in the official records of the corporation. New directors shall take office on November 1.
PRESIDENT – The membership shall elect, from their own number, a president of said organization. The president shall chair all meetings of the members in addition to any other duties this office may require.
The president shall preside at all meetings, shall sign all notes, contracts, deeds, outages, releases, bills of sales, leases and all papers and instruments required to be executed by the corporation in its name. The president shall guide and direct all activities of the organization and be responsible for the overall growth of said organization.
The president or his/her designee shall be the single point of contact to landlord and government officials for initiating discussion of club business.
VICE PRESIDENT – The membership shall elect, from their own number, a vice president of said organization. The vice president shall serve as the chairman of all meetings in the absence of the president. The vice president will assist the president in every aspect of their office.
The vice president shall be directly responsible for increasing the membership of the organization and in this capacity they shall direct any activities necessary to fulfill this goal.
The vice president shall be responsible for setting up and maintaining a judging training package to be used during novice training and for anyone else who wishes to participate. The vice president can designate an assistant from the members at large or an experienced club member to help produce and maintain the package.
SECRETARY – The membership shall elect, from their own number, a secretary of said organization. The secretary shall keep full and accurate minutes of all meetings, both regular and special, of the board of directors and of the membership at large. The minutes of the meetings shall be recorded in proper books to be kept for that purpose. The secretary shall be custodian of correspondence to and from the association.
TREASURER – The membership shall elect, from their own number, a treasurer of said organization. The president, secretary and treasurer shall have executive control of all expenditures made by the corporation and the custody of all funds belonging to the corporation. The treasurer’s management of the financial affairs of the corporation will be subject only to the approval or ratification of the board of directors. All signatures relating to bank accounts and financial transactions shall require two (2) of the three (3) signatures to be legal. No transaction shall contain signatures belonging to members who are related within one degree. During those years when multiple signatories are related, the board of directors shall appoint an additional, unrelated board member to be added as a signatory. The treasurer shall maintain an asset register showing all equipment.
RACE DIRECTOR – The membership shall elect, from their own number, a race director of said organization. The race director shall know and enforce all rules and regulation concerning our race program and must have a minimum of two years verified racing experience in quarter midget racing.
The race director shall be responsible for the preparation of the proposed racing schedule and race format subject to board recommendation and membership approval. The race director shall assist all officials placed under his direction to assure a well-organized program. The race director has only the authority granted by the board of directors.
NOVICE TRAINING DIRECTOR – The membership shall elect, from their own number, a novice training director. The novice training director shall be responsible to preserve and uphold the high standards, and maintain the integrity and reputation of the novice training program at WQMA.
The purpose of the novice director, or any trainer, is defined in the rules of QMA.
The fundamental purpose of the novice trainer is to train new drivers and their families so that they understand the basic rules, are able to handle themselves and their cars in a safe manner on the track, and understand the basics of the club and how it operates.
Requested training dates must be submitted to the race director and secretary at least fourteen (14) days prior to start date of the class. This is for the purpose of informing club members of track closure dates.
TECHNICAL DIRECTOR- The membership shall elect, from their own number, a technical director. The technical committee shall consist of three members who are willing and have the ability to assume the responsibility of this position. The tech committee shall have full authority to inspect, in any manner deemed necessary, to determine the legality of any car or engine racing on our track without prior notice.
SAFETY DIRECTOR- The membership shall elect, from their own number, a safety director. The safety director shall be responsible for the safety of the track, pit area, and handlers and drivers. If at any time the safety director feels that the safety of the drivers, or handlers, or spectators is in jeopardy, the safety director may at his discretion, stop the race or time trials. The safety director is responsible for the safety inspection of any and all cars at any given time during a race day and are is also responsible for seeing that all drivers have the proper safety equipment.
The safety director shall be responsible for arranging for a minimum of two (2) club members to safety cars on race days/weekends until sign-ins are closed.
PAST PRESIDENT - The ninth position will be filled by the last president prior to the election of new officers at the October membership meeting. The past president shall provide guidance and continuity from the previous board of directors. The past president is responsible for aiding the president on matters of the club and business conducted by previous board of directors. The past president will serve at least one year in this capacity unless they fill another board position or no longer remain a Regular member.
In the event the past president position is not filled, the incoming board of directors will appoint from the membership a member at large to fulfill this role. This member at large should have a minimum of three (3) years’ experience within the club and satisfies the requirements of a board of director candidate. This position will be a one (1) year position and reappointed each year there is not a past president to fill this role.
In the event a board of directors position is not filled, the incoming board of directors will appoint, from the Regular membership, a member who satisfies the requirements of the position to fulfill this role.
There shall be, at each race or event sponsored by this organization, a number of members who shall serve as track officials and other lead positions. Each of these volunteers shall have full authority to accomplish their respective job as said job is so stated in the by-laws. The Flagger, Pit Boss, and Tower Head shall act directly under the race director. The Concessions Manager and Merchandise Manager shall act directly under to the President.
FLAGGER – The flagger shall be a current QMA member, either Regular or Alternate Handler, who is willing to assume the responsibility of this position. The flagger shall handle the flags in such a manner as to ensure a safe, fast and continuous race and they shall have the authority to stop the race or black flag any car in accordance with the QMA flagging procedures. Driving infractions will be the responsibility of judges and the flagger will act on these decisions.
PIT BOSS – The pit boss shall be a current QMA member, either Regular or Alternate Handler, who is capable and willing to assume the responsibility of this position. The pit boss shall control all activities in the pit area that affect the race schedule, including but not limited to the verification of each driver’s safety gear and timing of the start of each race.
TOWER HEAD – The tower head, appointed by the president and confirmed by the board of directors, will run the operations in the tower in accordance with the guidelines in the scoring procedures. The tower head shall appoint an assistant to assume tower responsibilities in his absence.
CONCESSIONS MANAGER – The concessions manager, appointed by the president and confirmed by the board of directors, will be responsible for the club’s café operations, including the stocking, staffing, and maintenance of the concession stand. The concessions manager will be responsible for reporting all income and expenses to the treasurer at the end of each race day and to help determine the amount to be deposited. The concessions manager shall appoint an assistant to assume responsibilities in his absence.
MERCHANDISE MANAGER - The merchandise manager, appointed by the president and confirmed by the board of directors, will be responsible for the club’s merchandise operations, including the stocking, staffing, and maintenance of the merchandise stand. The merchandise manager will be responsible for reporting all income and expenses to the treasurer at the end of each race day and to help determine the amount to be deposited. The merchandise manager shall appoint an assistant to assume responsibilities in his absence.
Provision is made for the formation of a drivers club to be under the direction of the board of directors.
- No vehicles or trailers are permitted inside the fenced area unless approved by the Board under special circumstances.
- No smoking inside the 6’ fence.
- Due to high risk liability, skateboards, scooters, roller blades, bicycles, motorcycles, or similar recreational vehicles are not allowed on the grounds. This is a rule per our landlord, Evergreen Speedway.
- Use of golf carts are limited to licensed drivers, age 16 or older, with their own insurance. Drivers must operate their golf cart or scooter in a safe manner at all times. The ability to use a golf cart or scooter at WQMA may be revoked at any time for unsafe behavior.
- All dogs or other pets must remain on a leash and under control of their owner at all times. Owners are required to clean up after their pets.
- Curfew for children is set at dark. If children are found outside after this time, they will be instructed to return to their motor home/camper. If the child does not comply, the child will be banned from race participation for that weekend’s event. Special consideration will be given when races are held under the lights.
- The entire Fairgrounds property, including Evergreen State Speedway will be subject to the QMA Code of Conduct.
- Generator curfew is 11:00pm. However, there is no generator curfew for the most southerly (3) three rows of parking. Generators in this area will be allowed to run 24 hours a day, assuming a reasonable decibel level is maintained. The intent for the generator friendly area is to allow power for RV’s. The rule is not intended to be an area for race trailers and cars to be worked on all night, nor is it intended to be an all night social area.
- All trailers with fuel cans are required by the Snohomish County Fire Marshall to be in possession of a 2A10BC Fire Extinguisher. These can be purchased at any Lowes or Home Depot (WQMA also has a few available for sale from the Registration window).
1. The track is open to any WQMA member for the purpose of practice from 9:00 am to dusk on weekdays and Saturdays and 10:00 am to dusk on Sundays. Exceptions include when the track will be closed for practice are the fairgrounds blackout days, event race days, and other days designated by the club such as scheduled work parties.
2. All persons participating in any practice at the track must have QMA insurance to be inside the pit area.
3. There must be an adult member over 18 on premise while any car is practicing.
4. There must be at least 1 fire extinguisher located in the pit area whenever there is a car on the track.
5. There should be no more than seven (7) cars on the track at any time other than club-sanctioned racing events.
6. There can be no children in the Hot Chute at any time other than drivers strapped in race cars.
7. All drivers must obey all track safety rules and racing rules. They must obey all rules when entering and exiting the track, including no driving through the pit area.
8. NO SMOKING in the pit area and no alcoholic beverages in the pit area.
9. All members are reminded to exercise fairness and courtesy at all times. If others are waiting please limit your practice sessions to approximately 15 minute intervals in order to give everyone an equal opportunity to have track time.
10. Novices should be given an opportunity by others to have practice time alone on the track. Novices should not be on the track with cars in a class higher than Jr. Honda.
11. Please make sure to clean up after yourselves when leaving the hot chute and pit area.
12. All other WQMA track rules must be followed during practice such as no bikes and scooters on the grounds etc.